Conference Hotel Information

Gaylord Texan Resort & Convention Center
1501 Gaylord Trail
Grapevine, Texas 76051

The Gaylord Texan Resort & Convention Center overlooks Lake Grapevine and is brimming with authentic Texas style and hospitality. Beneath the signature glass atriums, guests can browse shops and dine at restaurants that offer everything from barbecue to Tex-Mex. For more information on what the hotel has to offer, visit the hotel's web site.


To take advantage of the specially negotiated NEC room rate of $215/night, you must first register to attend the conference.  You will then receive a confirmation email with a link to the Gaylord Texan's website to book your room.  All conference events will be centrally located at the Gaylord Texan.  If you do not receive the email confirmation with hotel link, please contact Executive Events, registration managers, at (866) 497-1232.  The deadline to book your room at the NEC rate is January 30, 2015.  There is limited inventory at this advance rate, so book your reservations early.  Once the NEC inventory is full, guest rooms will be subject to hotel availability at prevailing non-discounted rates.

The specially negotiated room rate for the NEC is inclusive of the resort fee, and includes:

  • High-speed wireless Internet access in guest rooms
  • 2 bottles of water per day in guest rooms
  • Local telephone calls (817 area code)
  • Admission for 2 with hotel guest room key to Glass Cactus Nightclub for Friday and Saturday (excluding ticketed events)
  • Discounted transportation service to designated Grapevine locations provided by City of Grapevine shuttle

Cancellation Policy

Guests shall provide a credit card for first night’s room deposit and guarantee.  The hotel will not hold reservations unless secured by this method.  Cancellations must be made at least 72 hours prior to arrival to avoid cancellation fees and to have the deposit refunded.  Cancellations made less than 72 hours prior to arrival will forfeit one night’s room & tax deposit.  Check in time is 3:00 pm and check out time is 11:00 am.